Evidence of Individual Role (1.21)

My role is chairperson and charity liaison. I do all the communication with the charity to let them know of our plans and then to ultimately hand over the money we raised for them.

I also did the majority of communication between our group and the venues we were going to be using for the evening.

Probably the most challenging part of my role was making sure everyone was doing his or her part on time so that nothing else got help up. For example, making sure George finished the Facebook page so that we could let potential customers aware of our plans. 

Sound System Requirements for the Venue (1.12)

For our event, we will be putting on an acoustic show with 2 acts traveling from one venue to another on the same night. This means that we have to have as little equipment as possible. All that will be used on the night is; acoustic guitars, bongo’s, a Line 6 Spider 3 30 watt Guitar amp and a Shure SM58 microphone. We will be using the microphone through the guitar amp. The reason our gig is so simple is to make it logistically feasible. If we had a 1000-watt PA system, then we would not b able to transport it from venue to venue.

Evidence of Designing and Running a Promotional Campaign (1.13)

One of the first things we did to promote the event was to come up with the idea to make a Facebook page. Gorge Cornes (Head of promotion) was in charge of making the page and inviting the people to it. Everyone on the group took it upon themselves to share the page on their own wall and invite their friends to it. As chairperson, I had to make sure the page was finished by the agreed date and time. Sure enough, George completed the page the night he said he would and our promotion campaign had begun. 

I spent some time making a poster for advertising our event. The poster would be placed around college; around Preston and in the venues we would be playing. I have prior experience working on Adobe Photoshop and I was hoping to use this to make the poster however, I couldn’t find anywhere to download it. This left me to use Microsoft PowerPoint. I am happy with the outcome of the poster however I feel if I had the correct software, it could have been even better.

Venues and Acts

Our initial idea was to put on a show that was a bit different to any that had been done before. We came up with the idea to have multiple venues and play short sets in each. This would maximize exposure to the city and raise more awareness for our event. Obviously, moving venues a few times during the night could cause problems logistically so we are making sure that it the night is fairly simple. Acoustic guitars and a small vocal amp will be sufficient for the evening and shouldn’t rise to many problems transporting it from venue to venue.

Over the last couple of weeks i have booked 2 venues and 2 acts for my event.

Venues:
The New Britannia & The Ship Inn
Acts:
So Called Friends & Forbidden Opportunities

The first thing you will need to put on an event is a team. Your team will consist of people who can carry out certain tasks in their specific field.

Here is my personnel list.

Philip Millward (Me) – Chairperson & Charity liaison

George Cornes – Sound engineer & Promotion manager

Liam – Logistics

Matt - Administrator

Promoter – The promoter is the person who spreads the word in one various ways about an event. For our event everyone will be promoting in different ways.

Chairperson – The chairperson heads the whole campaign. They are the one who make sure everyone else is completing their jobs as well as possible.

Logistics – The person in charge of logistics is responsible for making sure everything is where it is supposed to be on time. This is particularly important for our event as we have 3 venues and we need to transport personnel and equipment throughout the night.

Sound Engineer – The sound engineer will be responsible for the sound of the entertainment for the event. This will not be too challenging for our event as we only have one amp for a vocal.

Charity liaison – The charity liaison works with the charity (St Catharine’s hospice) to get anything they might need to raise money for them. For example collection buckets and logos for posters and flyers.

Admin – The admin is in charge of taking minutes of meetings and organizing times for each show at the different venues.

New Blog

Hey, i'm Philip Millward and this is my blog!
On here i will be blogging to document a step by step process of putting of a live event.

Enjoy!